Thank you for providing detail description. 1. Having a highly configurable design allows VIM to accommodate various business scenarios and cater needs to various organizations. c. Enter following details: Description, Document Index Type (Indexing using OCR, Online Indexing, No Indexing, and Indexing using IDOC), Invoice Type, Number Range, SAP FI Doc type, Archive Doc Type, Line Item Data, Duplicate Check Group, Duplicate Check Role, Default Process type, Posting Role, Rescan Role, Check Display Index Data checkbox, Check Skip Dashboard checkbox and Check Display Image checkbox. can you please try to suggest some points. OpenText™ Vendor Invoice Management for SAP® Solutions streamlines procure-to-pay and order-to-cash operations for SAP customers. I am try to Post Non-PO invoice in development system by clicking on Apply Rules in DP document dashboard of SBWP, after this i am getting document status as created in /n/opt/vim_analytics with same role of NPO_INDEXER. Helpful and hopeful, because starting with VIM needs for a lot of hope and help... Now we have managed to control the beast, but it was quite difficult at the beginning and these posts encougared us to go on. Would be great if we could include validations into the BAPI during the creation, like: check the tolerances, the variation in the quantities, other validation no standard. I have discussed on new CoA in it. Ecorptrainings provides excellent Classroom training for SAP Opentext VIM Training Course . I am not getting notification mails for any comments posted and I have been traveling a lot recently to keep up with SCN. I hope you could help us... And thanks in advance, anyway. and double-click ArchiveLink Mapping. Navigate to Vendor Invoice Management > Document Processing In order to simplify, I have decided to split the list of SAP VIM OpenText transaction code into 2 articles TIA. It determines screen layout and SAP transaction to be called. Thanks for the Description. c. Double click on PO Line Determination Fields and maintain fields you to bed used for PO line determination and save. The Opportunity As an SAP VIM Consultant, you will be part of the SAP/OpenText team. Can you please go through my requirement below and throw some light on the approach ? actually we have diferents validations in VIM, and we checked the duplicity in order to avoid problems. These are major steps involved. Check the Active checkbox button. Go to T-Code SM30 and enter /PTGWFI/Z_CONST in Table/View and Click Maintain. 0000057231 00000 n Fields that I added here have also appended in the table /opt/vim_1head table, but when I run the transaction /OPT/VIM_IIC and go inside by clicking the document number on 6th tab. Under product code 005 double click constant DASHBOARD_IMAGE_AUTO. we tried with the EXIT   EXIT_SAPLMRMH_015 with FM MRM_DUPLICATE_INVOICE_CHECK' but it wasnt succesfull. Enter value of Autopost flag (X: for background processing) and parking reason. Thus I guess  there is somewhere else which can link the DP doc type with archive doc type or country or company code. Confidential . we POst directly the invoices. All the projects I have worked on have ICC. Create a new process and assign the FM to it. Thanks for such a detailed document. 9. b. ID (should start with 1), Check Function (custom function to determine PO line number. Please check: OpenText VIM: Roles creation. I have been very busy with current assignment and was not able to check SCN. OpenText Information Extraction Service for SAP® Solutions (IES) takes an advanced approach to optical character recognition (OCR). Enter PO Line Det. 1. How to rename the existing header field "Attribute1" in VIM. Is there any standard way of achiving this? 0000009866 00000 n Define Process Type determination sequence: a. Which version of OpenText VIM are you using? This table /OPT/VIM_1HEAD contains the DP or the Document Processing Header Data identified by a Document ID (DOC_ID). Under product code 005 double click constant DASHBOARD_IMAGE_AUTO. It is an FI invoice posting. All SAP VIM BAPI are classified by topics and Functions groups to … We have different archive types for different countries. ID (should start with 1), Check Function (custom function to determine PO line number. Select the create document type and double click on Proc. Substitute setup: VIM allows setting up of substitute for other users by executing T-Code /n/ORS/MAIN_SUBS. trailer <]/Prev 210616/XRefStm 1488>> startxref 0 %%EOF 276 0 obj <>stream It optimizes and simplifies the process of receiving, managing, monitoring and routing invoices, quotations, order confirmations, delivery notes, sales orders, remittance advices and related documentation on all levels. 239 0 obj <> endobj xref 239 38 0000000016 00000 n Type: Enter an ArchiveLink document type to map it to the selected DP document I have received few queries on ICC so that will be my next topic once done with COA. The two basic options are: Actions and Referrals. It is best practice to create a custom document processing (DP) when including new fields (unless you are not having those fields for all the scenarios). Also if you need any specific information then let me know. The system allows to post line items with g/l accounts only. Enter a description of the ArchiveLink document type. You ABAP team should be able to help you with step 3 and 4 but let me know in case you need additional details on where to map. Double click on PO Line Determination Fields and maintain fields you to bed used for PO line determination and save. While it’s true that the need for … This FM  - /OTX/PF01_UTIL_IDOC_INPUT is being used in the standard idoc config. Check Function. Type I was able to add the fields by creating new screen after copying the function group /OPT/VIM_IDX_UI in to a custom function group and created a new screen of type sub-screen and added fields on it. c. Provide following details: Process Type, Description, Current Role (Role which processes the Work Item), Check on Allow Changes check box, check Show Duplicates check box, select Initial Tab (Dashboard and Index Data), Select Enable Simulate in case you want to skip certain business rules, check Disable Obsolete check box in case you want to hide obsolete button in dashboard and check Disable Rescan check box in case you want to hide Rescan button in dashboard. And thanks a lot for your feedback. VIM optimizes and simplifies the process of receiving, managing, monitoring, and routing invoices and related documentation on all levels. I understand that you wish to put some validations before the DP document is posted for invoice creation so that in case any validation is missing or not applied then it is being taken care of by exceptions thrown by SAP system and DP document does not goes into locked status. Prerequisite: A working knowledge in OpenText VIM. We are working on how does it work with the flow of Coder-Requester-Approver, as well we have been configurating old COA because if we try directly in the new COA the fields don´t let it to be changed. : When data is captured from external system then PO line number might not be supplied thus this step helps to determine the PO line number in such scenario. Thanks for the information, It is really very helpful. I pondered a lot on your question. b. Description: SAP Open Text Vendor Invoice Management (VIM) Online Training is providing by Glory IT Technologies. VIM preprocess data before creating SAP document. I will try to prepare one and share but this might take some time for me due to current engagements. Best regards. 0000017355 00000 n Go to T-Code /n/OPT/VIM_1CX1. Like in my current project I am using Z table for managing this due to additional complexities. Requirement is to store the documents on to the SAP document from local desktop and which gets stored in Open Text. 1. In my current project the client is using Open Text VIM process. 0000001056 00000 n Also, let us know if you are using any custom solution for this. 0000002284 00000 n ( VIM: Vendor Invoice Management). And now, they would like the VIM document to be linked to the MM incoming invoice document (/OPT/VIM_2HEAD-BELNR_MM,.....), the workflow to be finished and, consequently, the WI to disappear from their inbox. Enter an ArchiveLink document type to map it to the selected DP document Select Run Duplicate Check in Central System, c. Select the created group and double click on group field and mention the fields for duplicate check. Stakeholders involved in any invoice problem can quickly and efficiently access invoice information, such as relevant PO number, status of invoice … If vendor is not found in this table then system checks for PO number. I express my heartwhealming thanks to you for creating this document because i have never seen this kind of explanation in web. In case you still have any issues then please do let me know. Good idea. Here, I have described how to create presetting folder. Audience: This is for those who are familiar with OpenText VIM. a. but when i am performing the same activity in qaulity document status appear as Awaiting approval and goes for approval with another role. If you have any documents related SIM. I believe the issue must have been resolved by now. Go to /n/opt/spro and search for process option. 0000007358 00000 n 0000001488 00000 n Please elaborate with example as what you are trying to achieve and then I will be able to help you with it. Click on New Entries button and enter the Duplicate Check Group number, Description, Duplicate Check Type (Function Module and Index Data Field) and Ext. Hello Pankaj, when testing it through WE19 . the following parameters: The document is having faulty data due to which a business rule is failing and sending it back to the Indexer. Opentext - The Information Company As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. I will post something on it soon. Apply to SAP Consultant, Analyst, IT Analyst and more! I have published a new document on VIM roles. The scanned image or pdf can also be viewed in SAP. Sets of logical conditions required for validating data from external systems. Please go through below post: https://blogs.sap.com/2016/04/06/opentext-vim-archivelink-configuration/. Can you tell me how archive document type is linked to DP document type ? I can be reach at kathrinayuarellano@yahoo.com. My mail ID is kumar.m117@gmail.com. Country : Enter a country code to which the ArchiveLink document type is associated. Double Click on Document Process and select the process type. I am glad that this document helped you. Sorry for delayed response. Thanks in advance. type. I was not able to publish the document for COA for long time due to other engagements. Sorry for delayed response. After the introduction, we kicked off with a workshop dedicated to the latest trends in the capture market, led by Matthias Niessen. SAP VIM Menu: In OpenText Vendor Invoice Management solution for SAP, SAP VIM offers a complete SAP VIM Menu with all relevants shortcuts to SAP VIM Tcodes. In this scenario suppliers create their invoices within the Ariba Network. To map ArchiveLink document types to a DP document type: Sorry for late reply ,  I was on vacation . i found your articles about VIM configuration and ArchiveLink very useful. I am sorry for very late response. OpenText VIM is packaged solution for managing invoices. Click on Details button. Example. Sequence. Do you wish to make sure that all validations are applied and then only DP document is posted? Select Run Duplicate Check in Central System, Select the created group and double click on group field and mention the fields for duplicate check. Dup. Refer to these posts for more detail about SAP VIM. 0000068813 00000 n ;ۏ&���ͳY:$ސ7�gr How to map the field to SAP table(ACDOCA). In the ArchiveLink Mapping Overview screen, configure the mapping, using It is recommended to maintain one SAP ArchiveLink for each DP doc type even if the process is same as it allows separation of database and custom functions. Det. We have implemented the My Inbox Fiori App for all email/workflow notifications and have also customised it to show notifications from VIM. You can check it here: OpenText VIM: Invoice Approval Process and Chart of Authority. Vendor can send invoices without providing PO number. After click of "Apply Business Rules" by the user it is showing as autoposted. : Table /OPT/VT_DOC_DET contains vendors that send PO based invoices. In case tax is determined using OpenText tax table (table: /OPT/VIM_TAX_CFG) use t-code /n/OPT/VIM_BL_TAX_CFG. We have requirement to read PDF from Vendor mail and then Process to Validation till posting. I see that you've published material on OT-VIM, by any chance do you have any more material or documentation? All the documents were showing as processed by WFBATCH. Double click on Document Type and enter the value for Determination Logic ID. Looking forward to hear from you. In the following articles, we will discuss the main SAP VIM Tcodes or SAP VIM transaction codes. I have gone through your  open text VIM Basic configuration document, I need to configure user email address in ICC , Not sure of steps. ��Iq�9�a����y��(r����Bթ�\����'ݜa�x�UcXK�4@�alW C#��ӽ c. Select applicable checkbox for tax calculation (Auto Calculate Tax, Allow Zero Tax Rate, and Allow without Rate). In our case we are taking CUSTOM_FIELD0 field which is present in header table /OPT/VIM_1HEAD. Enter following details: Step Id, Process type, check Exclude from Simulate checkbox to exclude business rule from simulation and check Bypass      possible checkbox to enable bypass of business rule, c. Select the step and double click on Sequence Steps. May i know the settings required to work for Ariba invoices into VIM[Open text] , recently we had our quality refersh post Ariba invoices are not passing into VIM. This integration also ensures seamless future SAP and IM upgrades and maintenance. h�b```�"�t�A��b�,/.0`t���� and double-click ArchiveLink Mapping. (Manual key in also possible), You need to map the values to the VIM tables. You might find it useful. If vendor is not found in this table then system checks for PO number. After identifying the document can be routed back to the predefined role for further processing. 0000006516 00000 n From the OpenText website, VIM for SAP is formally defined below. Save. Be part of a winning team that leads the way in Enterprise Information Management. 0000003854 00000 n I tried to contact you via private message but since we are not connected I can't do so. However, the findings of the whitepaper challenge this argument. It is dedicated to large enterprises and shared service centers in corporate groups where the number of financial documents processed reaches … I hope this document will be useful for basic understanding and working of roles in OpenText VIM 0000004223 00000 n All DP that VIM proccessed could to become Invoices posted in ECC. ���P�)Rb�K���4����c� w"���5���W}������"��캯x��d��A��~��گp��V'�Jd�������䬧��{�7����F��������oˇ1EA�֋��LwR��FYmA�����Q�X��T޹��Uo�+��"�9� �e|���k�����4����o�7Y��,3�@��H����k[}�Е5�f��d�Ε߽��_1�z�k'U����C��;��ã9��n��@��Ʌ"�"���#Q�1L�佴2�.�7���f����(��Z�X[�Q��w�D��U��E��β�T'���^I�[�jtO/��Ī�–���&�7��eB�,A����̕̚-�Fs��4�#�E baLjG��Ƴ&v�\. For example purchase order has an asset (A). Click on Details button. In the Document Type Definition Overview screen, select a DP document type Sorry but I was not able to figure out a standard way to do that without doing any customization. Image preview is not coming, rather than showing Image preview it's showing POP UP Images. 0000056907 00000 n I will highly appreciate your help if you can confirm and guide me regarding VAT configuration, mapping and updates (including prerequisites to be check in ICC and SAP versions) to Opentext VIM. DP comprises of following: Highest level attribute. b. Go to T-Code /n/OPT/VIM_1CX1. I have written one document on Archivelink. After identifying the document can be routed back to the predefined role for further processing. OpenText VIM, SAP BASIS, SAP FI Accounts Payable, SAP General. Hope you are doing well. : Go to T-Code OAC2 and create new SAP ArchiveLink document type by providing values for Document Type, Description and Document Class. Above screen shot is of the old CoA. b. and the invoice is created in status LOCKED. 0000001826 00000 n 3. It also streamlines your AP management by handling complex scenarios. Re-trigger Workflow in OpenText VIM. A Z report could also be in the scope. We are already working with Coder-Requester-Approver process in my current project and so I will share some scenarios with you in that. Please check out. a. I will check if I can get something to address your problem. I will try to include that also. With simple configuration you can switch from the old category to the new category (TA SKPR08). Any .war or jsp files you can suggest. Please check OpenText VIM: ArchiveLink Configuration. i have query related to VIM , Once the document is scanned , can the quanity and amount fields are editable? Nice articles on VIM.I would like to know standard process of NPO or PO invoice process. we had configuration error in our validations, So, VIM never detected the duplicity for these documents. SAP Invoice Management by OpenText is a prepackaged composite application that works with SAP ERP systems to streamline accounts payable (AP) operations. Doc. : This is to check in case a duplicate document is created. Any additional info you have will be very much appreciated. we would aprecciate your help. I've been trying to get documentation on the matter but unlike SAP, documentation on VIM is really scarce on the web. Please send me to my personal mail id: viswanadh2000@gmail.com. First of all, thanks for the post: Really hopeful. The path for it is different for version 6 and version 7. Go to T-Code /n/OPT/VIM_1CX1. Description: Enter a description of the ArchiveLink document type. This document is really helpful. VIM is a product of Opentext and it is highly popular module of SAP. Is it first time that you Ariba is implemented? Sequence. I am getting one Issue in VIM notifications from OT ,we have configure a class  OPT/CL_C_IDH_CHANNEL_EMAIL , email is coming to SOST inbox but not triggering OT Class, Email is not reaching to VIM . We want to post an invoice with asset line items in Opentext VIM. Below is the step wise process to map ArchiveLink document types to a DP document type: 1. Do you wish to make sure that all validations are applied and then only DP document is posted? VIM 7.0 can be integrated with the Ariba Network on the buyer side. Enter value for Step Sequence, Field Name for the field that needs to be validated, check type (Table Field, Check Function, Constant Value, Required Field). Vendor invoice management or VIM as it is popularly known is an add on to SAP. We have an issue and I hope you could help us: Our users had a VIM document for one PO, but decided to post it out of VIM. a. Yet i'm struggling to find a scenario/example to use VIM to process the electronic invoices we receive in XML and PDF and would like to archive the PDF and use the XML data as metadata. Maintain PO line Determination: When data is captured from external system then PO line number might not be supplied thus this step helps to determine the PO line number in such scenario. Provide following details: Process Type, Description, Current Role (Role which processes the Work Item), Check on Allow Changes check box, check Show Duplicates check box, select Initial Tab (Dashboard and Index Data), Select Enable Simulate in case you want to skip certain business rules, check Disable Obsolete check box in case you want to hide obsolete button in dashboard and check Disable Rescan check box in case you want to hide Rescan button in dashboard. You simply define a new storage category to reside on the OpenText Archive Center. Worked on the implementation of Open Text VIM solution for PO and Non-PO based invoices. OCR: Invoices are scanned and read using OCR.The values from the scanned invoices are filled in the DP document. If you need document on any specific topic then please let me know. I am have do little research on this but we applied 23 more business rules from the one that already are available in order to handle the situation even for tolerances and variation (as decretion and accretion scenarios). It is very urgent. I have recently completed one project on VIM and Ariba integration. I am glad that the post was helpful to you. I ma from technical background so not able to find any particular missing config as coding is same in both systems. I have tried to cover basic configurations and their usages. When you define a process option you can choose to make them a button or hyper link. H�\��n�@E��+�}hPdΩ 11�&>�ޛ�~ �hI�������M��Y�Y���n��d�qh�~��>t�_�kl�=�S̼�]�N_g��=7�)����2��.S׶xM/S�ٻu7��)����>����fo��u��������v����4�Ks����v]��O����玷��m���i��_Ʀ�� 'o�Y�V�~N������^9. ), elimination of errors and duplicate check. 0000007906 00000 n You can also check: OpenText VIM: Invoice Approval Process and Chart of Authority. Electronic documents like pdf or XML: Invoices are created by reading and passing the values from electronic document to DP … In case tax is determined using OpenText tax table (table: /OPT/VIM_TAX_CFG) use t-code /n/OPT/VIM_BL_TAX_CFG. SAP VIM Overview: Technical and Functional; we are providing Corporate training worldwide in USA, UK, Canada, Dubai, Australia and India. Check the SAP Jobs. For configuring different duplicate check logic. Do you have any idea ? 2���La� S�)�%+�����Q�Q�Q�Q�Q�Q�Q�Q�Q�Q��Q�(|�> 1. Introduction: A document in VIM (DP document) can be created using one of the following ways:. Every action done in SAP VIM on Document Processing are logged into to SAP VIM table /OPT/VIM_1LOG. Another question is that we have more than one capture location and we don´t know how to reflect this from ICC in VIM. c. Check the Active checkbox button. OpenText™Vendor Invoice Management for SAP®Solutions (VIM) streamlines accounts payable (AP) operations for SAP customers. OpenText VIM for SAP Solutions: TCodes and Tables for Troubleshooting December 9, 2019 August 15, 2020 by techlorean Here are some of the usual transaction codes and tables used for troubleshooting OpenText Vendor Invoice Management (VIM) related issues: I am glad that my document was of your help. Select the created DP Document Type, Double Click on Document Process and select the process type. So when someone needs to process a VIM Invoice; he or she gets a notification on My Inbox. 0000001667 00000 n Dup. Select the value of BDC transaction ID and Background Tran ID (BDC transaction ID is used to process an SAP transaction to create SAP document in user context. Is there any possible way to proceed with the change? 0000002801 00000 n Is there any possible way to post asset line items. I created a new DP doc type , how can I link with a specific company code or an archive doc type? Enter following details: Description, Document Index Type (Indexing using OCR, Online Indexing, No Indexing, and Indexing using IDOC), Invoice Type, Number Range, SAP FI Doc type, Archive Doc Type, Line Item Data, Duplicate Check Group, Duplicate Check Role, Default Process type, Posting Role, Rescan Role, Check Display Index Data checkbox, Check Skip Dashboard checkbox and Check Display Image checkbox. Once system validates all the business rules and pass the document then document in SAP is created. OpenText™ offers product and role-based certifications that recognize learning achievement milestones and confirm qualified knowledge and skills. I need the Image preview in the side panel. I supposed (probably wrong) this couldn't be managed via the standard with an Option ID or whatever. I will suggest to take help of a VIM consultant on this. If not, then we can check on specific settings else we need to do all the required configuration. If not then please share COA settings. Under each process type you need to add or remove the process option against the role (like, AP_PROC, REQUISTIONER, INDEXER etc) to make the button available or not. It does not save the data entered in custom fields on pressing save button. H��V]��6|ׯ�G�i��(4���6F?�(z}p}w�[�w��K�_ߝ%[�/��/�%53;�҇l�����.+h�v�ͦ����'^�g����uE�yy�js�E�CU�TA�@��l�d�[]ڊ�u6���lqu��>�e���WW�){5�`���g3��lT��p��|"��#�����f���|�Fe�#��Ԩr��|�^uE�לS �������,{3a_@��;@e�� �jV0Bd@��Y���I P��ԁ�G,��q` i��L�0��^�������@d^`y*�׵���hZL��uF��t�=>�c� �;�d��)L_ z�\�k���-���h�o^SN�[e Enter value X and save. We are about to go live with VIM. SAP VIM Main Tcodes: SAP VIM is a OpenText Solution for Vendor Invoice Management and integration into SAP. Sorry for the delayed response. Select the create document type and double click on Proc. Through the integration of SAP Invoice Management by OpenText (VIM) with Ariba, also documents are processed which are still processed inside VIM Document Processing or are parked.